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HR Forum
Important Employee Benefits Reminders
February 27, 2020
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FLORIDA STATE UNIVERSITY
Office of Human Resources
HR Updates
EDM Special Projects
Summer Mass Appointment Process
• Begins March 2, 2020, for Graduate Assistants and Faculty.
• See HR website for Mass Appointment Schedules.
Courtesy Electronic Appointment Process
• Courtesy ePAF is available for department use. This can be used to terminate appointments.
• Courtesy appointment process is now an electronic submission. Remember to add employee ID if
there is one.
• Monitor your My Tasks. You must submit the “Supplemental Documents” page.
• Unpaid Visiting Scholar Job Aid is now available on the HR website.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
HR Updates
Employee & Labor Relations
USPS Performance Evaluations
• USPS evaluations are available in OMNI HR ePerformance.
• Evaluation period measures performance from January 1, 2019 – December 31, 2019.
• All documents are due on March 2, 2020.
• Online training guides: www.hr.fsu.edu/eperformancetraining.
• ELR Main Line: (850) 644-6475
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FLORIDA STATE UNIVERSITY
Office of Human Resources
HR Updates
Employee Data Management
2020 W-4 Form
• The electronic 2020 W-4 form is now available in Smart Onboarding. Effective February 12,
2020, original invitations launched include the electronic 2020 W-4 form. Original invitations
launched February 11
th
or earlier will require a completed 2020 W-4 form attached to the
Supplemental Documents page.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
HR Updates
Attendance & Leave
Postdoc Paid Time Off
• Paid Time Off (PTO) for Postdoctoral Scholar Employees will be effective March 6, 2020.
• Postdocs will be credited their first accrual at the conclusion of the pay period.
• Training sessions (COAL02) on policy administration and time entry are scheduled for March 11
th
and 24
th
.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
HR Updates
Employment & Recruitment Services
Tips for Confirming a Top Candidate’s Qualifications
• Education
• Experience
• Certification/Licensure
New Web Page Coming Soon!
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Important Employee Benefit Reminders
Kacy Ellis, HR Specialist, Retirement
Donna Grubb, HR Specialist, Insurance
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits – Shared Savings Program
• Shared Savings Program
– Voluntary rewards program
– Rewards employees for making informed and cost-effective decisions about
healthcare services
– Available to employees and dependents who are enrolled in a State Group
Insurance health plan
• Vendors:
– Healthcare Bluebook
– Surgery Plus
– Chard Snyder
Kodie Nix, Project Manager, Division of State Group Insurance
Shared Savings Program
Did you know you can shop for healthcare services and
EARN REWARDS?
The State of Florida offers a Shared Savings Program to reward you for making informed decisions about your healthcare.
Shared Savings Program
Shared Savings Program
• Earned rewards can be used to pay for out-of-pocket medical, dental,
vision, and prescription costs.
• Available to all State Group Insurance health plan enrollees and their
dependents.
Shared Savings Program
A healthcare transparency portal that allows enrollees the opportunity to
search and find high quality healthcare facilities at low costs by procedure.
Members can earn rewards by first searching online and then having their medical
procedure completed at one of these high-quality, low-cost facilities.
Healthcare Bluebook
Healthcare Bluebook Mobile App
Download Healthcare
Bluebook Mobile App Today!!!
Access code: SOF
A bundled surgical services program that provides top-
quality surgeons and a full-service patient care advocate for
enrollees non-emergency procedures. Members can earn
rewards by utilizing SurgeryPlus and then sharing in state
savings.
Shared Savings Program
SurgeryPlus
Healthcare Bluebook & SurgeryPlus
Healthcare Bluebook
• Connected to your In-Network providers
• Focuses on facility cost and quality per
procedure
• Mobile app and Desktop
• Shop, use a Green Facility and Earn
Rewards!
• 12-month search history
• In & Outpatient procedures
SurgeryPlus
• Additional Network
• Focuses on Surgeries and Surgeons of
Excellence
• Call a dedicated Care Advocate when you
need surgical care.
• Locate available surgeons or start a live
chat with a dedicated Care Advocate on
member portal.
• Travel benefit, if needed
• Bundled service pre- to post-op, up to 90
days
• Utilize and Earn Rewards!
Savings and Spending Accounts
• Earned rewards are deposited into a tax-free savings and spending account.
• Health Reimbursement Account (HRA) and Post-deductible HRA
• Health Savings Account (HSA)
• Healthcare / Limited Purpose Flexible Spending Account (FSA)
More Information…
Learn more about the Shared Savings Program:
https://www.mybenefits.myflorida.com/health/shared_savings_program
Learn more about Savings / Spending Account and Eligible Expenses:
https://www.mybenefits.myflorida.com/health/savings_and_spending_accounts
Or
https://www.irs.gov/pub/irs-pdf/p502.pdf
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits – FICA Alternative (Bencor)
• Florida State University has implemented a qualified retirement plan,
BENCOR 401(a) FICA Alternative Plan, for part-time, seasonal, or
temporary employees who are not covered by the Florida
Retirement System.
• In lieu of paying 6.2% of employee wages for Social Security taxes,
the employee will now contribute 7.5% of pre-tax wages into an
individual investment account. Medicare contributions at 1.45% will
continue to be withheld from paychecks.
• Participation in this plan is mandatory for all eligible employees.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Insurance
• www.hr.fsu.edu > HR Sections > Benefits > Insurance
– Resources
OPS Employee Insurance Eligibility
• Eligibility – OPS eligibility requirements
• Break in Service – impact of insurances when employees transfer jobs/pay groups
• Measurement Matrix – Measurement Periods (new hire and open enrollment)
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Insurance
• People First Reminders – www.peoplefirst.myflorida.com
– 1095-C Forms
People First Home Page > Insurance Benefits > Health Insurance Tax Forms
– Home & Mailing Address Updates
OMNI HR > Employee Self Service > Personal Information
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Employee Insurance Eligibility
• Full-time salaried position to OPS position
– Transfers from a full-time salaried position to an OPS position (any FTE)
– Terminates their salaried position (w/benefits) but stays in OPS (any FTE)
• Example:
– Sally Seminole terminates her 1.00 FTE A&P position and is immediately hired
into a 0.25 FTE OPS position.
All eligible State of Florida insurances transfer to OPS position.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Employee Insurance Eligibility
• Full-time position to part-time FTE – Same position type
– Salaried employees keep full-time health rate. Next Open Enrollment
Measurement Period determines next year’s premium.
– OPS employees always pay the full-time rate regardless of FTE. Next Open
Enrollment Measurement Period determines OPS eligibility for benefits.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Employee Insurance Eligibility
• OPS position to full-time salaried position
– Benefits ineligible OPS that transfers to full-time salaried
Sally was hired into a 0.25 OPS position and was not eligible to enroll in
insurances. She gains a 1.00 FTE USPS position and now has 60 days as a new
hire to enroll.
– Benefits eligible OPS (doesn’t enroll) that transfers to full-time salaried
Sally was hired 0.75 OPS and eligible to enroll in insurances, but she did not
enroll. She gains a 1.00 FTE USPS position but cannot enroll in insurances
because this is not a
Qualifying Status Change (QSC) event.
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Employee Insurance Eligibility
• Benefits coverage is terminated or transferred.
– Employee enrolled in benefits gains coverage outside of FSU.
Employee must cancel coverage with People First.
Department is liable if coverage is not cancelled.
– Employee enrolled in benefits ends employment, but position is not terminated
timely in OMNI.
Employee and department liable for premiums until position is terminated in Job
Data.
– Employee transfers from other state employment.
State insurances transfer with the employee regardless of FTE..
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Benefits - Employee Insurance Eligibility
• Rehiring OPS and salaried employees
– New hire: OPS
Separated 6 full calendar months
Automatic re-enrollment if rehired less than 6 months from terminating another
position
– New hire: Salaried
Separated 1 full calendar month
• When rehired into another salaried position
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Questions?
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Up Next
Department Representative Meeting
Friday, March 13, 8:30 – 11:00 AM
FSU College of Medicine Auditorium
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FLORIDA STATE UNIVERSITY
Office of Human Resources
Section Representative(s)
Attendance & Leave Cierra Moore
Benefits Linda Lieblong
Compensation Services Lisa Rosenthal
Diversity & Inclusion Michelle Douglas
Workers’ Compensation Adline Norwood
FMLA Denice Henderson
Employee & Labor Relations Julie Ritter
Employee Data Management (EDM) Anna Capenos
EDM Special Projects Amy Walker
Employment & Recruitment Services April Smatt
Equal Opportunity & Compliance Tonya Edington
Facilities HR Mike Brindisi
Faculty Relations Adam Donaldson
Housing HR Ashlee Shafer
Training & Organizational Development Janet Fryman
One-on-One Questions
